Assess Print

We help you gain visibility and better understand the true cost of your printing.

Before we can help you manage and optimize your imaging and printing environment, we must first understand your current needs, resources and processes.  In simple terms, we first focus on the due diligence by deploying our analysis software, completing physical walkthroughs, locating and mapping print devices and interviewing end users.  We will then conduct a high-level data-driven assessment to measure the current state of your print environment… to provide a dynamic visualization into document-intensive processes to help you understand who, where and why documents are used.

The resulting management report uses intelligent analytics and visualization to help plan and optimize your print output.

885 E COLLINS BLVD STE 102

RICHARDSON TX 75081

(972) 422-2228

Our comprehensive assessment includes:

Current Environment
We examine your current imaging and printing environment fleet utilization by identifying the number, physical location, and current usage of all devices, device-to-employee ratios, usage patterns, and employee satisfaction. We document your pain points and bottlenecks.

Industry Benchmarks
We create a predictive modeling appraisal of your operational and labor costs by reviewing current lease and contract agreements, number of invoices processed, procurement and outsourcing costs and IT staff requirements. We then calculate how it trends against industry metrics.

Fleet Optimization
We provide cost-justified recommendations for optimizing the future state of your fleet. This may include an overall reduction of printing assets, replacement of single function for multi-function devices, and/or swapping over and under-utilized printers or copiers.

Document Workflows
We identify your business-critical, paper-intensive processes and provide a customized workflow analysis and the business case for informed decision making. From basic document archival and retrieval.

Environmental Impact
We analyze your current imaging-and-printing carbon footprint after calculating printer energy and paper usage and then offer recommendations for applying energy saving technologies and improvements that can have a positive impact on your future carbon footprint.

Management Report
We will provide you with a high-level management report that provides cost-justified recommendations for optimizing the future state of your print fleet.  The report also contains detailed information about:

• Current device profiles
• Financial analysis of your current spend
• Review of your current management agreements and leases
• Current TCO and ROI analysis
• Meter read capture and device utilization reports