PHASE 4: BEYOND PRINT
Improving workflows, streamlining processes, strengthening security… moving beyond print.
For many companies, the desire to transform to a digital rather than paper-based enterprise is clear and strong. One of the main goals of our TruePrint program is to reduce the amount of printing, reduce the amount of devices, reduce the number of manufacturers and models, reduce the variety of supplies, and reduce the overall number of vendors you must deal with in an attempt to manage your document output. All of this results in control of costs and continuous improvement of processes. We will also introduce you to targeted solutions for document creation, capture, conversion, workflow, archival and retrieval. One of the best solutions, we offer, is rules-based printing… which helps reduce waste and costs by allowing system administrators to set rules related to color versus mono printing, simplex versus duplex printing, and even what jobs are sent to which devices.We will help you optimize print output for specific users, groups, departments and roles.
We will be your single point of contact and accountability for controlling all aspects of your document output. We understand that your business is continually changing and we will provide you with an ever-evolving strategic plan that, over time, can be further optimized to allow even greater savings and productivity. For every phase of the document lifecycle – from input to archival and retrieval – we offer a broad portfolio of solutions to enhance efficiency, reduce costs, safeguard data and transform paper documents into more efficient, intelligent and automated workflows that move documents from one employee or department to another.
Our print related solutions will help you move beyond print.
Verity Group’s Consultants can help you implement workflows that will help you automate your document-driven business processes. The newest multifunction devices are capable of leveraging workflow automation. That combined with the content management solutions we offer will streamline your everyday business processes by removing redundant steps, eliminating manual intervention, better manage approval processes and reducing human error. Process confusion is eliminated, and processes cycle to completion faster.
- Fueled by the four key elements of digital transformation – social, mobile, analytics and cloud (SMAC) – we’re living and working in a world where:
- Remote working and cloud computing mean “the office” is no longer a place, but a mindset.
- People spend most of their time focused on high value tasks, while automation enable machines to take care of the repetitive, mundane jobs.
- Overall, your people have access to the information they need, where and when they need it. This helps them make informed decisions more quickly, which lets them work in a responsive, customer-centric way. Meanwhile, your operating environment is orderly, optimized and lean.
Going digital will involve changing the way people work, and how they think. People fear the unknown, so communicating the reasons and benefits of change is crucial. Everyone needs to see that the future is brighter than the past. We’re here to help you any way we can, whether as a partner in digital transformation or simply in optimizing the way you use print and documents.
Although paper is still widely used by many businesses, it’s rarely the best way to work. Think about it – if you were setting up your business from scratch today, would you design paper into your processes?
The easiest way to understand the best reasons and the best way to transform from paper to digital is to know there is Good Paper and Bad Paper. The distinction between “good” and “bad” paper helps identify where you really need to use paper, and where you could get rid of it.
GOOD PAPER refers to documents that have a valid reason to be in hard-copy form.
- They originate on paper – for instance, customers’ handwritten letters, or a researcher’s notes in a workbook.
- They are used by stakeholders who will only transact on paper, or who much prefer it.
- There is a legal requirement for a “wet ink” signature.
BAD PAPER refers to documents that are in paper format, but without any compelling reason to be so.
That might be because:
- They originate in digital format, are printed at some point, and never get re-digitized.
- They’ve always been that way and no one has thought of digitizing them.
- They get shared, transported and stored using physical systems.
- Current business processes require the use of paper, even though you may want to change.