PHASE 3: OPTIMIZE PRINT
An ever-evolving plan for optimizing output plan, so you print less and print smarter..
Today’s highly complex and diverse mix of office technologies adds significant cost and inefficiency to the workplace. Each print device has an ideal utilization range, measured in recommended pages printed per month or duty cycle. Print costs are optimized when the device’s actual use is aligned with its duty cycle. This is the process of moving from your typically unmanaged print environment into an environment where each device has been placed specifically to optimize costs while properly addressing end-user needs. We match print devices with their true need and balance the deployment to optimize utilization and enhance productivity.
We optimize your print fleet to place the right device in the right location for the right end-users.
Analysis of over or under utilized devices can result in scenarios for swapping devices to better meet printing needs within the organization while helping to drive down printing costs.Actual print volumes are compared to recommended monthly print volumes for each device. Use data determines if monthly print volumes are above, within or below recommendations. Analysis of over or under utilized devices can result in scenarios for swapping devices to better meet printing needs within the organization while helping to drive down printing costs.
During customer business review meetings, service histories can be reviewed to recommend replacement of trouble devices. Legacy devices may be identified for replacement when the introduction of new technology would bring needed efficiencies and additional cost savings. New device purchases are recommended based on the needs of the entire print environment or when additional software solutions are needed to improve work flow processes. If your print devices are old and outdated, your workflow analysis may indicate that upgraded equipment will be a worthwhile investment. Outdated devices can cost organizations a surprising amount of money due to built-in inefficiencies and the technologies offered by newer models are often well worth the cost.
If your devices are up-to-date, they may simply require optimization to make them work best for your needs. By managing the size of your print fleet and optimizing your devices, you will see save a significant amount of money on both printing supplies and energy costs.
We will right-size and right-purpose your output fleet by creating a balanced deployment of both single and multi-function, mono and color, as well as printer and copier based devices. We will help close the loop between document creation, output and management.
Ongoing optimization occurs when our MPS clients take action on recommendations provided during customer business reviews. Reports are provided to support recommendations. When followed, these recommendations result in balanced deployment of devices with efficiencies gained at a controlled pace over time. Our on-going reviews will help you to measure, manage and improve your document output, while enhancing productivity, strengthening security, and increasing end-user satisfaction while reducing costs. Our optimization program is based on established best practices, years of experience and remains unequalled in quality, scope and the value it delivers. Our tools and strategies will allow you to print less and smarter.